• Handles multiple bank accounts - Do you have more than one bank account? Assign a unique 2 character bank code for each of your bank accounts. You can track your operating account, payroll account, VISA, Master Card, American Express, petty cash, and any other bank accounts you have.
• Enter receipts directly into Cashbook and apply them to Accounts Receivable.
• Print receipts and deposit slips in Cashbook. Use the styles included with Cashbook or design your own.
• Write cheques in Accounts Payable or Payroll and retrieve them into Cashbook. Or, enter payments directly into Cashbook and apply them to Accounts Payable.
• If you don't use Accounts Payable, you can print cheques and remittance advices in Cashbook, using the built-in Vendor File.
• You can display your current bank balance in Cashbook, you don't need to post everything through to the General Ledger just to find out the balance.
• Because all bank activity flows through Cashbook, bank reconciliation is a snap. Reconcile items by range, by selecting from your list, or by entering the reference number or dollar amount. If your bank supplies your cleared cheques in electronic form in a disk file, you can even import the cleared cheques and reconcile them automatically by cheque number. Items to be voided can be reversed easily.
• Imports and exports - Transfer Cashbook data with popular spreadsheets, databases and ASCII files.
• Calculates Bank Charges & Interest - Did you ever want to double check your bank's calculations but found it too time consuming? Cashbook lets you easily set up a table of your bank's service charges and a file of interest rates. The calculation of your bank's charges is automatic.
• Saves common transactions - Do you have similar entries that occur every month? Save them in an archive batch and retrieve them when needed.
• You can reconcile your bank account (including deposits, payroll checks and service charges) in just minutes a month!

Comprehensive Reports

Some of the Cashbook reports are described here. Cashbook also includes additional reports to handle housekeeping and other accounting functions.

• Bank Reconciliation - shows what your actual bank balances will be after all outstanding items clear the bank.
• Cashbook - shows the opening Cashbook balance, all of the transactions for the month (with their reconciliation status) and the closing Cashbook balance.
• Cashflow - For up to 12 months you can print an analysis of inflow and outflow amounts listed in a comparative report. Future months can contain budget amounts as well.
• Interest Charges - prints the interest amount for a selected period either daily or monthly compounded.
• Bank Charges - prints the charges levied by your bank for each transaction that has been entered.
• Missing Cheque Register - Lists all missing cheque numbers for a range of cheques.
• General Ledger - lists the General Ledger transactions generated by Cashbook in detail or consolidated into totals.
• Source Journals - lets you select, sort and print multiple ranges of Cashbook transactions.
• Tax Analysis - a detailed or summary report of all tax processed by Cashbook. Gross and Net totals are printed.
• 1099 Forms - prints the 1099 forms.
• Cheque Register - list the cheques that have been printed in Cashbook.
• Receipt Register - list the receipts that have been printed in Cashbook.
• Report Links - Cashbook provides links to Quik Reports* or Report Master* for customizable reporting.

Receipt Register

All receipts generated by Cashbook are written to the receipt register to obtain an audit trail of all receipt numbers printed.

Cashbook Enquiries

The following reports can also be displayed on the screen:

• Bank Codes and Balances
• Batches (entries)
• Batch Status
• Bank Reconciliation
• Current Cashbook Transactions
• General Ledger Transactions
• Next Month's Cashbook Transactions
• Previous Month's Cashbook Transactions
• Transaction History
• Missing Cheque Register
• Receipt Register

Full ACCPAC Integration

Cashbook can be used "stand-alone", without integrating to any ACCPAC Plus modules. Or, you can add the General Ledger, Accounts Payable and Accounts Receivable modules. In fact, Cashbook integrates with every ACCPAC Plus module that interacts with the bank account. Cashbook is also compatible with the multi-currency features introduced in the 6.1 version of ACCPAC Plus modules.

• General Ledger - With Cashbook, you can distribute one entry to as many different General Ledger accounts as you need. The Finder key, F5, lets you display and select from the list box of General Ledger accounts.
• Accounts Receivable - Customer payments can be allocated directly to outstanding items in Accounts Receivable. The Finder key, F5, lets you display and select customer account numbers and item reference numbers.
• Accounts Payable - Both system and manual cheques printed in Accounts Payable are retrieved by Cashbook for reconciliation. Cheques you print in Cashbook are easily allocated to outstanding items in Accounts Payable. You can even take your discount at the time you write the cheque. The Finder key, F5, lets you display and select vendor account numbers and item reference numbers.
• Payroll - Payroll cheques (US or Canadian, Payroll Partner, D-Bit Payroll) are retrieved by Cashbook for reconciliation.
• Job Costing - With Cashbook, you can allocate costs to the Job Summary as you write cheques and automatically create a Job Costing batch for retrieval.
• Quik Reports and Report Master - With Quik Reports from Crystal Services or Report Master from Softline Systems, custom reports can be created from the information kept by Cashbook.
• TBR - Cashbook can retrieve receipts entered in Time, Billing and Client Receivables.

Specifications

• Bank codes: 2 characters (more than 1,000 bank accounts)
• Account and department codes: 6 characters
• Reference fields: 8 characters
• Capacity of more than 8 billion accounts, transactions and departments (subject to available disk space)

Latest Features for Cashbook 6.5

With the release of ACCPAC Windowing System Manager, Accounts Receivable and Accounts Payable 6.5 for DOS PereSoft has released an upgrade to Cashbook. Here is a list of the new features:

1. There are 3 new fields in the Company Profile. The first two ask the user if they want warning messages displayed when entering the Cashbook if there are transactions for next month and if the G/L listing has not been printed and transferred. The 3rd option is to ask the user if they want to use the G/L description line, which they have chosen (reference, description line 1,2 or audit information) to be used for the bank. Previously batch details were sent to the bank account description field.
2. Cashbook can now print cheques for Debtors. When a negative amount is entered in a receipt batch you are prompted to print a cheque instead of a receipt. Cheque numbers are used from the Company Profile.
3. Vendors have 15 character ID numbers.
4. The bank name is printed on all reports.
5. The tax report shows the base amount, tax amount and inclusive amount.
6. When one cheque is allocated to various General Ledger accounts the remittance advice will reflect the breakdown of the amounts allocated to each individual account.
7. If you are not interfaced to General Ledger, Print\consolidate G\L transactions, will ask you if you want to transfer the transactions to the General Ledger batch. This file could be used to import into the ACCPAC Advantage Series General Ledger.
8. Increased flexibility in handling year 2000 entries by allowing you to enter, display and print years as four digits on screens and reports.
9. Compatibility with Accounts Receivable and Accounts Payable Ver.6.5A.