PereSoft TravPac simplifies the transaction processing cycle of travel agents. It has the ability to capture and analyze sales data on a wide variety of travel products, including: Airline Tickets, Disbursements, Recoveries.

The system creates batches in ACCPAC Accounts Receivable and Accounts Payable during the "day-end" processing run and provides for a reconciliation for the bank settlement plan ("BSP"), listing what invoices were matched, balanced or outstanding variance. TravPac allows on-line invoicing and direct invoice printing. It uses Accounts Receivable, Accounts Payable and General Ledger to enhance its power and flexibility.

TravPac allows you to...

• Capture total spectrum of sales data - Airline tickets, Car hire, Hotel charges, Tours, Recoveries and Deposits.
• Maintain information used for quick look-up and analysis - Branches, Categories, Products, Consultants, Salesperson, Routing/Airline Destination codes and Customer delivery addresses.
• Provide a powerful invoice facility - Invoice numbering either automated or entered by the operator; Ability to do on-line invoicing; Facility to enter quantity of service, e.g. number of bed nights; Keeps three customer types - debtors, credit card and cash sales. The system allows for discounts on commission where commission is shared. Commission percentage or an amount can be modified during screen entry.
• Allows you to perform on-line ticket invoicing - Recommended by all reservation companies.
• Perform Creditor reconciliations - Enter ticket information which is matched to your Airline ticket statement; Reconcile invoice and deposit entries (from A/P) and update vendor accounts directly; Obtain a reconciliation report listing which invoices were matched, balanced or contain a variance.
• Tailoring the Program - Branches can be separated by unique G/L department codes to obtain clear G/L analysis. Design the layout and contents of printed invoices and credit notes. Invoice entry can be streamlined by telling TravPac to skip unnecessary fields at invoicing time.
• Keep track of consultants and salesperson data - Store consultant and salesperson codes and names; Track sales by consultant and salesperson; Use special commission rates for sales over a maximum amount.
• Review your data, using screen displays - Page through invoice/credit notes by invoice or customer number; Review customer and vendor information from ACCPAC Plus Accounts Receivable and Accounts Payable; Display batch and reconciliation transaction totals and obtain a hard copy if required.
• Efficiently track tax - Calculates tax on various products whether inclusive or exclusive of a specified percentage of tax; Tax analysis report is provided for each tax code, separating the invoice amount, Tax base amount and Tax amount..
• Perform day-end processing updates for customer and vendor accounts in A/R & A/P - Creates entries to update A/R, A/P and G/L; Creates invoice and credit note audit lists; Retrieves transactions processed from different branches.
• Print/Clear A/P Transaction File - This new function is used to provide maintenance to the A/P Transaction file. It is used to clear your A/P transactions that have not been allocated directly to an original invoice. When, for example, your transactions are posted to the BSP, the system is able to search through the transaction file to see if duplicate numbered transactions are found. These duplicate numbered transactions will then be listed and a contra entry created in the form of a manual cheque batch. This batch must then be posted. This process will contra these entries out and allow them to be cleared from the A/P system when your period end function is run. This function should be run at least once a month as part of your month end procedures.
• Discount on Commission - The program now allows you to enter a percentage discount on commission, when, for example, commission is shared with another agent.
• Overwrite Commission percentage and Amount - The program allows commission percentage or amount to be modified during screen entry.
• Discount on Disbursement for Credit Cards - TravPac now allows entry to the discount fields of the disbursement screen when entering details for a Credit Card Customer.
• Allow Duplicate Ticket Numbers when Posting - If a duplicate ticket number is found on the same invoice, when the system posts this to A/P, the first line will be created as a document IN (Invoice) and the second as a debit note to the IN (Invoice). This may occur, for example, if there are any additional charges against the ticket such as MCO's and PTA charges.
• Business Travel Statement - The Business Travel Statement has been enhanced by being able to include Airport Tax.
• Vendor Commission Invoice - An additional field has been added to print by Payment Type e.g., Cash, Debtor, or Credit Card.
• Sales Analysis - The TravPac Sales Analysis has been enhanced to include Airport Tax

TravPac Ticket Interface

TravPac has been enhanced with a ticket interface. This function retrieves the ticket information generated by several booking systems into TravPac, thus speeding up the invoicing procedures. With this program you can:

• Import tickets directly from Galileo, Worldspan and Amedeus.
• Enter relevant TravPac information, e.g., Customer Number, Product Code directly in the booking systems.
• Add service fee.
• Match Audit trails - showing tickets matched with invoice numbers.
• Exception Report - showing cancelled tickets.
• Print tax invoice from imported tickets.
• Have built-in Accounting Controls to prevent duplication.

Import BSP Reconciliation

The BSP Reconciliation add-on facilitates the error free timeous direct import of your tickets, ADM's and ACM's. In effect this add-on eliminates time consuming and costly data-capture thereby increasing productivity. This function allows the import of a multiple branch download, which can be split into separate import batches for each branch. Optionally a Summary report listing totals of all the transactions imported can be used as a control for comparison to your BSP billing.

TravPac Reports

The system produces the standard reports expected from such a program and includes:

• Invoice and credit note audit lists;
• A sales report where invoices are sorted by branch, customer, category, product, consultant salesperson, routing, destination, airline codes and vendor;
• Business travel statements by customer showing passenger travel information;
• Remittance advices and a Payment Worksheet;
• A "BSP" reconciliation report which prints invoices matched to accounts payable invoices and provides an exception report.
• TravPac also integrates with Crystal Quik Reports and Softline's Report Master for unlimited reporting.

Copyright^© 2004 PereSoft Software & Support (Pty) Ltd. All Rights Reserved.